Each year Mosman Rugby Club stages a Ladies Day event to raise funds for charity. This case study shows you everything that is involved in organising this successful event, from the quantity of serviettes to the full event budget.

• 300 plastic outdoor chairs
• 30 outdoor plastic tables
• 30 tables cloths in the club’s colour
• 300 pink disposable plates
• 300 pink disposable knives and forks
• 300 pink disposable serviettes
• 300 wristbands to be applied when they check-in
• 300 short stem champagne glasses (so they don’t blow over in the wind)
• Trestle tables for check-in registration (1), bar (2) and food (4)
• Marquees for bar (1) food (2)
• 120 table cloth clips (stop table cloth from blowing away
• Garbage bins for bar (6), food (2) and tables (8)
• Table number 1 to 30 to identify each table
• Table number stands to hold table numbers
• Crowd control ropes to ensure only paid participants can enter the event.

• XX x bottles of sparkling wine
• XX x bottles of white wine
• 1 x bottles of water p.p. to be placed on the tables
• Mixed variety of soft drink for people who don’t drink/have had enough to drink
• Buffet food for 300 people e.g., chicken, salad, pasta, bread rolls
• Dessert e.g., cupcakes, chocolate, cheese and biscuits

• 2 bar staff
• 4 travelling waiters. These waiters keep an eye on patrons to identify anyone who may be feeling the effects of alcohol. The travelling waiters can also sell raffle tickets for any special events organised on the day.
• 2 buffet staff (to keep an eye on the supplies put out). Due to large numbers, you will need two food stations at each end. Setup the trestle tables so that the ladies can self-serve on both sides of the buffet.
• 2 check-in staff to check tickets at the beginning of the event.

• Band/DJ/Music
• Massages (source local businesses to participate)
• Hairdresser (source local businesses to participate)
• Makeup (source local businesses to participate)
• Photobooth
• Raffles
• Prizes (best dressed etc)