Stay organised with match day checklists for both home games and away games. View these templates below and copy, paste and adapt for your own purposes as necessary.

• Send out welcome email with game times and ground info to visiting club by Wednesday 3pm
• Organise staff for BBQ/Kiosk/Clubhouse
• Organise person to videotape games
• Organise physio for game-day
• Organise pasta feed for post-game dinner
• Make sure you have plenty of change for the weekend (e.g., correct amount of extra notes and coins)
• Ensure kiosk is fully stocked (including all fridges)
• Make sure you have sufficient receipt paper for eftpos machines
• Order food and beverage for weekend e.g. meat for BBQ, bread from bakers, confectionary, soft drinks, alcohol, etc.
• Organise line marking
• Organise cleaners/cleaning for after the event (Changerooms, Kiosk, Clubhouse, toilets)
• Check game day jerseys are back from the cleaners
• Ensure enough toilet paper and paper towels for all bathroom
• Make sure you have tomato sauce, BBQ sauce, napkins, paper plates, knives and forks, cooking oil, BBQ cooking utensils

• Pick up bread, meat, lettuce, cheese, tomato, bacon and eggs etc
• Setup corner posts
• Setup goal post protectors
• Setup 22 metre and half-way markers.
• Setup crowd ropes
• Setup marquee for physio, players etc.
• Put out chairs for each teams reserves
• Organise the filling up of water bottles and water container on sideline
• Setup camera in clubhouse to film matches
• Make sure you have 2 match balls and place on half-way line
• Ensure players retrieve any match balls that go over the fence
• Clean and start BBQ
• Organise float and or Eftpos machines for canteen and clubhouse/bar
• Open kiosk
• Open bar/clubhouse
• Setup sponsorship signs
• Marquees
• VIP area setup
• Place bins at kiosk, BBQ, crowd spectating areas and in pavilion/Clubhouse

Home Game Checklist (DocX)

It is very important to be well organised for away games as anything that is forgotten to be taken to the visiting team’s ground is unlikely to be replaced. This effects the performance and morale of the club and its players if they arrive and do not have all the resources required to warm-up and compete.

If a club has a club van all the gear can be loaded into the day before the away game and driven out the opponents ground 45 minutes before kick-off of the first team. If the club does not have a van, then careful distribution of equipment with coaches/players is required

A checklist of equipment to be packed for the away trip includes:

• Large Marquee/s. Can be used for protecting physio/players/gear. Also, great advertising for the club
• Hammer and Marquee pegs
• 1 large water container (at least 20 litres)
• Bench/stand for water cooler
• 4 x water bottle carriers (18 water bottles). 2 for team warming up and 2 for team currently playing
• Kicking tees
• Assistant referee flags
• Ground Marshall bibs
• Water runner bibs
• Balls for team warm-up
• Hit shields for warmup (6)
• Rugby jerseys for each team competing. Numbered 1-23
  • 1st Grade
  • 2nd Grade
  • 3rd Grade
  • 4th Grade
  • 5th Grade
  • 1st Colts
  • 2nd Colts
  • 3rd Colts
• Training cones
• Reserve warmth jackets (at least 8)
• Spare shorts and socks (important that all players play with matching socks and shorts)
• Any spare headgear, boots etc (from lost and found). Someone will always turn up without boots or headgear.

Away Game Checklist (DocX)